Spring Cleaning your Practice 🧽
Day 2 - Email
I hope you had a good start to your week and you are feeling bright and positive this Wednesday morning.
This is a short email course on spring cleaning your practice, Tuesday - Friday this week, with the last one next Monday.
Email 📨
Let’s look at email today.
The goal: Have your email organised
The strategy: Create a system with 3 folders.
Reply (client email)
Unsubscribe (lists you don’t want to be on)
Archive (important emails for reference)
You can create a ‘Follow up’ folder to keep emails you want to follow up with if you don’t see a reply. 💡
If your email box is currently too full for you to be able to consider doing this exercise, you can declare ‘email amnesty’ and do the following:
Click on ‘Select all’
Click on ‘Mark as read’
Archive everything dated before this month.
Then you can sort the email from the current month only into three folders as above.
You might notice this is a similar principle to the client notes system.
Here’s an email system I recommend.
First thing every morning scan your email for anything that needs an immediate response.
Add emails to your 'Reply’ folder if they don’t need an immediate reply. You can come back to them later in the day.
I recommend you tidy up your emails like this every workday and try to be in the habit of getting in and out of email as quickly as possible generally.
Checking email just twice a day is a good habit to get into.
Mornings to address anything important.
Afternoons for non-urgent responses.
Unsubscribe from anything in your ‘Unsubscribe’ folder over the next few weeks.
The main thing is to keep your email system clean and clear going forward.
One last tip, create some template emails for any responses you send frequently. This saves you valuable time.
Wipe and clean your computer screen and your keyboard and you’re all done. ✨
That’s all for today.
Tracy 👩🏼💻
P.S. Every Spring and Summer I work with many clients old and new resolving their hayfever and allergy symptoms. This Friday I’m sharing my strategy for hayfever prevention plus everything else I’ve learned in over 20 years of treating allergies. 🤧
Click on the button to find out more.